Project Management MCQ Part-2

Project Management

1. Which one of the following is a responsibility of the project steering group/board?

a. To identify potential problems for the project team to solve.

b. To provide strategic direction and guidance to the sponsor.

c. To manage the project team in all daily activities.

d. To receive and consider daily reports from team members.

2. One of the reasons a project life cycle is split into phases is to_____.

a. Facilitate formal go/no-go decision-making during the project.

b. Balance the costs of work in each phase of project development.

c. Mirror the major deployments of resources throughout the project.

d. Chunk work into time periods of similar durations.

3. Which of the following best describes a project environment?

a. The type of organisation concerned with implementation.

b. The structured method used to control the project.

c. The context within which a project is undertaken.

d. An understanding of the risks involved in the project.

4. Which one of the following statements best describes a project?

a. A project is a set of tools and techniques often used when delivering organisational change.

b. A project is the sum of activities needed to remove uncertainty from a unique piece of work.

c. A unique transient endeavour undertaken to achieve a desired outcome.

d. A project is a method of planning work.

5. The document that identifies what information needs to be shared, to whom, why, when and how is called the:

a. Communication management plan.

b. Stakeholder mapping grid.

c. Document distribution schedule.

d. Responsibility assignment matrix.

6. An important aim of a post-project review is to______.

a. Validate overall progress to date against the budget and schedule.

b. Capture learning and document it for future usage.

c. Ensure acceptance of all permanent documentation, signed by the sponsor.

d. Establish that project benefits have been identified.

7. The process that evaluates overall project performance to provide confidence is called:

a. Quality assurance.

b. Quality planning.

c. Quality control.

d. Quality audit.

8. Which one of the following statements about the project risk register is false?

a. It facilitates the review and monitoring of risks.

b. It facilitates the risk appetite.

c. It facilitates the recording of risk responses.

d. It facilitates the recording of risks.

9. Which one of the following statements best defines procurement?

a. A technique to establish the best approach for obtaining the resources for the project.

b. A group of interrelated resources and activities that transform inputs into outputs.

c. The description of the purpose, form and components to support delivery of a product.

d. The process by which products and services required for the project are acquired.

10. Once a change has been requested what is the next step in the change control process?

a. Evaluate the change

b. Advise the sponsor

c. Update the change log

d. Update the project plan

11. A Responsibility Assignment Matrix (RAM) can be used to_____.

a. Define the terms of reference of the project manager.

b. Define the limits of the project sponsor’s responsibilities.

c. Allocate risk management response activities to project personnel.

d. Allocate work packages to those responsible for project work.

12. An Organisational Breakdown Structure (OBS) is used to identify______.

a. the reporting structure and current availability of all individuals in the project.

b. technical ability and line of communication for all individuals in the project.

c. lines of communication and responsibility for all the individual managers in the project.

d. the reporting structure and lines of communication for all individuals in the projects.

13. Which one of the following best describes project success criteria?

a. Actively seeking some senior management support.

b. Measures by which the success of the project is judged.

c. Achievement of milestones.

d. A motivated project team.

14. Comparative estimating uses_____.

a. Current data from similar projects.

b. Historic data from all projects.

c. Historic data from similar projects.

d. Current data from all projects.

15. Which one of the following best describes a project stakeholder?

a. A party who is concerned about the project going ahead.

b. A party with an interest or role in the project or is impacted by the project.

c. A party who has a vested interest in the outcome of the project.

d. A party who has a financial stake in the organisation managing the project.

16. The main purpose of the Project Management Plan is to_____.

a. Provide justification for undertaking the project in terms of evaluating the benefit, cost and risk of alternative options.

b. Ensure the project sponsor has tight control of the project manager’s activity.

c. Document the outcomes of the planning process and provide the reference document for managing the project.

d. Document the outcome of the risk, change and configuration management processes.

17. Who has ultimate responsibility for project risk?

a. Steering group.

b. Risk owner.

c. Project sponsor.

d. Project manager.

18. When a project has completed the handover and closure phase_____.

a. The project deliverables are ready for commissioning.

b. The project deliverables are ready for handing over to the users.

c. The project documentation must be disposed of.

d. The capability is now in place for the benefits to be realised.

19. Which one of the following illustrates why effective project management is beneficial to an organisation?

a. It utilises resources as and when required under direction of a project manager.

b. It advocates employing a consultancy firm which specialises in managing change.

c. It recommends using only highly skilled people in the project team.

d. It ensures that the chief executive is accountable for the achievement of the defined benefits.

20. A key aspect of managing a project involves______.

a. Defining which operational systems to put in place.

b. Identifying routine tasks.

c. Ensuring ongoing operations are maintained.

d. Planning to achieve defined objectives.

21. Which one of the following statements best defines teamwork?

a. People working collaboratively towards a common goal.

b. Developing skills that will enhance project performance.

c. Gathering the right people together to work on a project.

d. Establishing vision and direction towards a common purpose.

22. A review undertaken to decide whether a project should proceed into its next phase is known as a_______.

a. Gate review.

b. Feasibility study.

c. Milestone review.

d. Evaluation review.

23. Which one of the following statements best describes the use of an issue log?

a. A summary of all possible alternative resolutions of an issue.

b. A summary of all the project issues, their analysis and status.

c. A tool to ensure that a process is in place for capturing all issues.

d. A tool to ensure that the issue management process is adhered to.

24. The main aim of a project risk management process should be to______.

a. Identify project risks and then manage them appropriately.

b. Identify all project risks and transfer them immediately.

c. Identify all the things that are threats or opportunities on a project.

d. Satisfy the organisation’s project management process.

25. What is a visual representation of a project’s planned activities against a calendar called?

a. A Gantt chart.

b. A critical path network.

c. A product flow diagram.

d. A Pareto chart.

26. Configuration management is best described as______.

a. Control in the implementation of changes to project schedules.

b. An organisation to review proposed changes to the project deliverables.

c. Quality control of project deliverables and documentation.

d. Creation, maintenance and controlled change of the project deliverables.

27. A Cost Breakdown Structure (CBS) shows costs assigned to____.

a. individual work packages using the Work Breakdown Structure (WBS).

b. individual resources using the Work Breakdown Structure (WBS).

c. individual resources using the Responsibility Assignment Matrix (RAM).

d. individual deliverables using the Responsibility Assignment Matrix (RAM)

28. The accuracy of an estimate should______.

a. decrease as a project progresses through its life cycle.

b. increase as a project progresses through its life cycle.

c. stay constant throughout the project life cycle.

d. vary independently of where the project is in its life cycle.

29. Which one of the following best defines a benefit?

a. A positive result of stakeholder management.

b. The successful management of a project.

c. An improvement resulting from project deliverables.

d. The successful delivery of project reports and updates.

30. Which one of the following is true for the Project Management Plan (PMP)?

a. The Project Management Plan is developed by the project manager and team and owned by the sponsor.

b. A draft of the Project Management Plan is developed by the sponsor at the same time as the business case.

c. The Project Management Plan is developed by the sponsor and owned by the project manager.

d. The Project Management Plan is developed by the project manager and team and owned by the project manager.

31. Who are project team members primarily accountable to?

a. External stakeholders.

b. The end users.

c. The finance director.

d. The project manager.

32. The phases of a project life cycle are_____.

a. starting, planning, control and closing.

b. concept, definition, development, handover and closure.

c. initiation, definition, planning, monitoring and operations.

d. concept, definition, implementation and operations.

33. A portfolio can best be defined as_____.

a. a group of projects and programmes carried out within an organisation.

b. a group of programmes carried out under the sponsorship of an organisation.

c. a group of projects carried out under the sponsorship of an organisation.

d. a range of products and services offered by an organisation.

34. Which one of the following best describes project management?

a. Using APM’s Body of Knowledge 6th edition as a guide to all projects.

b. Employing a project manager who has undertaken similar projects.

c. Utilising team members who can work on a project full time.

d. Application of processes and methods throughout the project life cycle.

35. Which structure shows the reporting relationships and communications channels for a project?

a. Work Breakdown Structure.

b. Organisational Breakdown Structure.

c. Product Breakdown Structure.

d. Responsibility assignment structure.

~ MCQ on project management PDF